Lesson 8 of 20

Receipt voucher (F6)

Whenever money comes into the business, by cash, cheque or transfer, it is a Receipt voucher.

When to use it

• A customer pays for an earlier credit sale.
• The owner brings in capital.
• A loan is received.
• Income other than sales is received: interest, commission, rent.
• An advance is received from a customer.
• A refund or a deposit is returned to the business.

A cash sale of goods is normally entered through the Sales voucher, so that the invoice, stock and GST are recorded.

Steps

1. Gateway of Tally > Vouchers, press F6.
2. F2 for the date.
3. In single entry mode, choose Cash or the bank in Account, then choose the ledger the money came from under Particulars and enter the amount.
4. For a customer with bill-wise details, choose Agst Ref and pick the invoice being paid.
5. For a bank receipt, enter the transaction type and the cheque or reference number.
6. Narration, then Ctrl+A.

Examples

1. The owner starts the business with ₹5,00,000 in cash.

2. City Book Depot pays ₹40,000 by bank transfer against its invoice.

The customer is credited because the amount owed to us goes down.

3. A loan of ₹2,00,000 from a relative is received by cheque.

The loan ledger is created under Unsecured Loans.

4. The bank credits interest of ₹850 on the account.

5. A customer who owed ₹20,000 pays ₹19,600 in full settlement. Record a Receipt for ₹19,600 (Dr Cash, Cr customer) and a separate Journal for the discount: Dr Discount Allowed 400, Cr customer 400. The customer's account is then closed.

The logic of debit and credit

In every receipt, Cash or Bank is debited, because an asset is going up. What is credited depends on where the money came from: a debtor (an asset decreases by credit), capital or a loan (liabilities increase by credit), or an income (incomes increase by credit).

Cheques received

Enter a cheque on the day you receive it, directly into the bank ledger, with the cheque number and the drawer's bank in the bank allocation. The bank will credit it only after clearing; until then it shows as an uncleared item in bank reconciliation. If a cheque is dishonoured, pass a reverse entry: a Payment or Journal debiting the customer and crediting the bank, with a narration naming the cheque. Do not delete the original receipt; the history should stay visible.

Advances from customers

When a customer pays before the sale, choose Advance as the reference type. When the invoice is raised later, adjust the advance against it. Under GST, advances received for services can themselves have tax consequences; ask the accountant how your office treats them.

Issuing a receipt

After saving, Ctrl+P prints a receipt voucher that can be given to the payer. Ctrl+M emails it and Ctrl+Alt+W sends it on WhatsApp, once those are configured.

Common mistakes

• Crediting Sales when a customer pays an old bill. The sale was recorded when the invoice was made; now only the customer's balance changes. Credit the customer.
• Recording capital brought in as income.
• Entering a customer's cheque under Cash.
• Not tagging the receipt against the right invoice, so that the outstanding report shows paid bills as pending.
• Recording the gross amount when the bank has deducted charges. Enter what was actually credited and record the charges separately.

Checking

Open the party's ledger after the receipt: the balance should be nil or show only the bills truly unpaid. Open Outstandings > Receivables from Display More Reports to see what all customers owe.

Next: Journal voucher.

Questions learners ask

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An independent learning site. Tally and TallyPrime are trademarks of Tally Solutions Private Limited. This site is not connected with, approved by or paid by Tally Solutions, and uses none of its logos, screens or course material. Keys and menu paths were checked against Tally's own help site on 12 November 2026; the software changes with each release, so if your screen differs, follow Tally's help (press Ctrl+F1). Tax treatment in the examples is for learning only: ask your accountant.